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Data Security and Privacy Policy: AIA Miami

1. Introduction and Scope
AIA Miami is committed to protecting the privacy and security of our members, partners, and website visitors. This policy describes how we collect, use, and safeguard personal data across our digital platforms, including aiamiami.org and internal administrative systems.
2. Information We Collect
We collect information that you voluntarily provide to us when you register for events, join as a member, or interact with our services.

  • Identifiers: Name, professional titles, company name, and AIA member number.
  • Contact Information: Email addresses, phone numbers, and mailing addresses.
  • Financial Data: Payment information for membership dues, event tickets, or sponsorships (processed through secure third-party providers).
  • Technical Data: IP addresses, browser types, and usage patterns collected via cookies to improve user experience.

3. How We Use Your Information
AIA Miami uses collected data to support our mission and serve our community:

  • Member Services: To manage memberships, verify eligibility, and provide access to resources.
  • Communications: To send newsletters, event alerts, and legislative updates relevant to the architecture profession in Miami.
  • Event Management: To process registrations and coordinate local chapter programs like our annual Gala.
  • Legal Compliance: To meet regulatory requirements or respond to lawful government requests.

4. Data Sharing and Disclosure
We do not sell or rent your personal information to third parties. Information may be shared only under the following conditions:

  • AIA National & AIA Florida: Data is shared with parent and state components to maintain unified membership records and benefits.
  • Service Providers: We engage trusted third-party vendors (e.g., hosting, email marketing) who are contractually obligated to keep your data confidential.
  • Legal Necessity: We may disclose information if required by law or to protect the safety and rights of AIA Miami and its members.

5. Data Security Measures
AIA Miami employs technical and organizational safeguards to protect your data:

  • Encryption: Secure Sockets Layer (SSL) is used to encrypt data during transmission.
  • Access Control: Access to sensitive data is restricted to authorized personnel who require it for specific job functions.
  • Multi-Factor Authentication (MFA): Recommended for all administrative accounts to prevent unauthorized access.

6. Your Rights and Choices
You have certain rights regarding your personal information:

  • Access & Correction: You may request a copy of your data or ask us to correct inaccuracies.
  • Opt-Out: You can unsubscribe from marketing emails at any time using the link at the bottom of our communications.
  • Deletion: You may request the deletion of your personal data, subject to legal or contractual retention requirements.

7. Children’s Privacy

Our services are not directed to children under 13. We do not knowingly collect personal data from children. If we discover such data has been collected, we will take immediate steps to delete it.

8. Contact Us
For questions regarding this policy or to exercise your data rights, please contact the AIA Miami Chapter office:

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